Virtual Reception, client admin and support service
for Small Psychology Practices and solo practitioners

Free up your time and headspace
.... for your family and your practice


Private Practice

without support


Private Practice

with Paperlessadmin

How It Works

paperless-icon-claiming We create a personalised online claiming information and consent form for your practice so clients can submit their information electronically before their first session. Saving you time scanning or entering data
paperless-icon-mental-health Client mental health plans and referrals collected directly from clients and referrers
paperless-icon-secure-cloud Secure storage of your client data in your practice management software or cloud storage system

bookings-icon-phone Virtual reception service All your calls answered 8am-5pm


bookings-icon-mail 2 way sms appointment confirmations to clients that show in your calendar
bookings-icon-calendar Your appointments booked and rescheduled into the calendar of your choice


bookings-icon-creditcard Reduce no shows – we can take a $50 booking deposit to confirm 1st sessions

payments-icon-credit-card We process session payments for you before or after sessions using an online payment system
payments-icon-medicare We collect client and referrer information to process your clients Medicare rebates for you
payments-icon-follow-up We email or sms clients reminders if we require further information

Who we help


New Practice Setup Support and Supervision (by the hour):

  • Halaxy or Powerdiary setup and configuration support
  • Practice Supervision to help get your processes and forms setup
  • Setup of clients fees and fee items in your software
Contact Us

Weekly admin support and practice management package

  • Virtual reception and full admin support
  • Calls answered 8-5pm Monday to Friday
  • We service eastern states 8-5pm AEST/AEDST
  • Bookings confirmed via sms in your calendar
  • Explain fees, rebates and details to clients
  • Referral and MHP paperwork collected
  • e-Claiming/Consent collected from clients
  • Data entered into your practice software
  • Forms/MHPs uploaded to cloud software
  • Credit/Debit Cards stored and processed
  • Process all Session Fees and Cancellations
  • Or keep using your eftpos machine
  • Medicare rebates processed
  • Private Health invoices sent to clients
  • Reports or letters e-faxed for you
  • Each additional psychologist = $80/week
  • Service delivered 52 weeks per year
Contact Us

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